How to Make Your Life Effortless

Greg McKeown, bestselling author of "Essentialism" and "Effortless," joins the Modern Mentor podcast to share his wisdom on making things simpler, smaller, and generally more effective.

Rachel Cooke
4-minute read
Episode #654
The Quick And Dirty

Doing the right things, and doing them well, is the key to managing your burnout while keeping you on track to achieving your best outcomes. Some key takeawys include:

  1. Essential things aren't always the most difficult
  2. Effortlessness calls for asking better questions and reframing the problem
  3. Replace a to-do list with a done-today list
  4. Choose your end-of-the-day time

Essentialism is the discipline of choosing the right things to focus on – the things most vital to your success. Effortlessness is the art of doing those things well – simply and efficiently “so that you can sustain the effort and not just achieve success, but to be able to be successful at success.”

So began my conversation with Greg McKeown, author of Essentialism: The Disciplined Pursuit of Less and Effortless: Make it Easier to Do What Matters Most, and host of the What’s Essential podcast. Greg has dedicated his career to discovering why some people break through to the next level—and others don’t. He is an author, a speaker, and an active social innovator, having worked with clients such as Adobe, Apple, Google, Facebook, Pixar, Salesforce.com and more. In this conversation he shared his wisdom around why we tend to get in our own way, and how we can better focus on identifying what’s essential and making it effortless.

Listen to the full conversation on Apple, Spotify, or your favorite podcast platform, or just click the audio player above.

Essential things aren’t always the most difficult

“There are two kinds of people in the world: those who are burned out and those who know they’re burned out," Greg shared.  Some of this comes from our collective instinct that for something to be essential, it must be difficult. 

“There is this assumption that the more essential a thing is, the harder it's going to be. And there is a kind of Puritan type logic that reinforces that…It’s like a distrust of the easy. If something’s easy it must be trivial.”  

“There are two kinds of people in the world: those who are burned out and those who know they’re burned out."

So, he explains, we fall into the traps of perfectionism and overachieving – but often we’re just making things harder than they need to be. The essential thing may be as simple as taking a moment of silence to process what you’ve learned. It may be sitting with someone important to you as they experience a challenge. 

Sometimes what’s essential is the simplest thing we can do.

But sometimes essential things are difficult or complex – and our job is to make them as effortless as possible.

Effortlessness calls for asking better questions

Greg shared a story about Kim – a university manager he was coaching. She carried the mindset of “If I’m not exhausted, I’m not doing enough.” Her boss called one day and asked that she film a series of classes.

Being a proud overachiever, Kim immediately went into action – researching production equipment, recruiting staff to help record, readying her sound engineers. This was going to be the best darn recording the university had ever produced.

But when Greg asked her what the intended purpose of this recording was, she realized she had no idea. So she asked her boss and discovered that a student was going to be absent for a few days, and simply needed some footage of the lectures so he could catch up on his homework.

“She had this turnaround moment,” Greg says. Instead of asking “How can I achieve the best results by pushing harder?” she needed – we all need to be asking “How can I achieve better results by making it effortless? How can we make it easier?”

Ultimately, Kim asked one of the student’s classmates to record the lectures on his phone and share them. The solution was so simple. But it required Kim to pause before moving into overdrive.

Effortlessness calls for reframing the problem

Greg also shared the story of Henry Kramer, a British industrialist whose ability to reframe a problem contributed to innovation and progress in human-powered flight. Following the unmanned flight achieved by the Wright Brothers in Kitty Hawk in 1903, the aviation industry was trying to solve the problem of how to make flight safe for people. 

For years, aviation experts would develop hypotheses, invest heavily in building prototypes, test them, experience failure, and head back to the drawing board. These experts were essentially asking – and trying to answer – the question of “What’s the ideal flying apparatus to achieve human flight?”

Seeing this play out for years, Kramer decided to ask a different question. “Why,” he wondered “can’t anyone seem to solve this?” And the answer came to him. The real problem wasn’t the absence of the right answer – because right answers often follow a series of wrong ones. “Everyone’s trying to solve the wrong problem. Everyone is trying to build the ultimate machine, the sophisticated, elegant, usable machine... And that's the wrong problem. The right problem is - can we build a machine that can crash and be fixed again, cheaply?”

And with this reframe, Kramer discovered the solution required an ability to test and experiment again and again at a low cost. So he and his team ultimately developed what looked like a broom stick with some tape on it – and it allowed for iterative testing that ultimately led to the desired solution.

How to make the difficult, effortless?

Greg recommends we begin with two key practices:

1. Replace your “to-do” list with your “done today” list. Instead of a perpetual, endless list of things you’ll never complete, try spending a few moments every day jotting down a list of accomplishments you’re proud to celebrate. 

2. Choose and stick with an end-of-the-day. Now that so many of us are working and living all in one place, Greg says we all need an official end to our day. State the time upfront, make sure clients or team members know what it is, and be intentional about shutting down when the hour strikes.

About the Author

Rachel Cooke

Rachel Cooke is a leadership and workplace expert who holds her M.A. in Organizational Psychology from Columbia University. Founder of Lead Above Noise, she has been named a top 100 Leadership Speaker by Inc. Magazine and has been featured in Fast Company, The Huffington Post, and many more.