Scheduling Lots of Meetings and Staying Sane

When you're on a meeting marathon, such as job interviews, student office hours, or prospect meetings, things can get hectic. Here's how to keep yourself sane.

Stever Robbins
4-minute read
Episode #275

Scheduling lots of meetings can be difficult. Recently I created a coaching program based on my TEDx talk called Living an Extraordinary Life. Part of an extraordinary life is getting what you want out of it, like J.P. Licks’s Oreo Ice Cream cake, instead of getting what you don’t want, like chitlins-flavored ice cream cake. I decided to interview everyone who was interested in the program, to make sure their needs would get met.

What a great chance to show off my awesome skill at running meetings! I’d always admired people who successfully held many meetings with many people. Professors schedule hundreds of students in their office hours; interviewers talk with dozens of job candidates; salespeople engage dozens of prospects. Now I was going to join the ranks of the marathon meeters. 

I blocked off calendar time and let people schedule their own 1/2-hour meetings. In our meeting, we would get to know each other at the deepest level, bond forever, and decide whether the program was right for them.

Soon, the meetings filled up. So I blocked out more time. Eventually, I had 51 back-to-back half-hour appointments. This was gonna be great!.

Don't Forget - You're Human

Day One: 16 appointments in 8 hours. I grabbed a 64-ounce sports bottle full of water (always take care of your voice when you plan to do a lot of talking), picked up the phone, and dove right in. 

It was exciting! My prospect was excited, I was excited. The call went great. The next call was exciting too! And the next! The excitement was palpable, I could feel it...Wait...That feeling isn’t excitement, that’s having-to-go-to-the-bathroom after drinking 64 ounces of water in an hour. But the next call is coming in now. What to do? Well, thanks to Trainer Tyler, I’ve been a manly-man for years. I can hold it.

More meetings. I got more and more excited! Or maybe that was bladder pressure building. Relentlessly. Soon that was joined by another strange feeling. A hollowness. An emptiness. Existential angst? No…I’d forgotten to schedule time for lunch.  

Fortunately the 1:30 appointment canceled. YAY! By 2 pm, I was empty, full, and happy, in that order.


About the Author

Stever Robbins

Stever Robbins was the host of the podcast Get-it-Done Guy from 2007 to 2019. He is a graduate of W. Edward Deming’s Total Quality Management training program and a Certified Master Trainer Elite of NLP. He holds an MBA from the Harvard Business School and a BS in Computer Sciences from MIT.