From Schedule Overload to Clarity

Don’t be overwhelmed by a busy schedule; sort your activities so your brain can deal with clarity. Get-It-Done Guy has the solution.

Stever Robbins
5-minute read
Episode #272

From Schedule Overload to Clarity

My coaching client came in, all verklempt. “I feel like I’m being pulled in a thousand directions!” I explained the cause of his overwhelm was simple: no minions. With minions, when something had to be done, you just wave your hand imperiously and proclaim, “Minion, go do something!” Your minion scurries off and does the something. Without minions, you have to deal with everything.

Unfortunately, my client didn’t have minions. I don’t, either. No one except Bill Gates, Warren Buffett, the Google guys, Marissa Mayer, and Oprah can really afford minions. And Rosie O’Donnell. I’m pretty sure she can afford minions, too.

So the rest of us just have to learn to make do with being frantic, overwhelmed, and on the verge of exploding..

The Problem Is Mixing Activities

Unless what causes all that overwhelm isn’t actually the thousand different things that come in. Personally, I’m really good at procrastinating. Right now, I’m surfing the web, looking for new pens and pencils to buy. So how can I possibly be overwhelmed by stuff, seeing as I’m not doing any of it?

What causes your brain to go wild is when you have a lot on your plate that requires different styles of thinking. When you have phone calls to return, expenses reports to fill out, a vacation to plan, and governments to topple with anonymous blog postings, you brain just spins.

See also: How to Survive Communication Overload

As I discuss in my book, Get-it-Done Guy’s 9 Steps to Work Less and Do More, the three kinds of activities are focus, admin, and spirit activities. I learned these from Jack Canfield, author of the Chicken Soup books, and he learned them from somewhere else. I don’t know where they originated, but they’re awesomely powerful.


About the Author

Stever Robbins

Stever Robbins was the host of the podcast Get-it-Done Guy from 2007 to 2019. He is a graduate of W. Edward Deming’s Total Quality Management training program and a Certified Master Trainer Elite of NLP. He holds an MBA from the Harvard Business School and a BS in Computer Sciences from MIT.