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From Schedule Overload to Clarity

Don’t be overwhelmed by a busy schedule; sort your activities so your brain can deal with clarity. Get-It-Done Guy has the solution.

By
Stever Robbins
5-minute read
Episode #272

Some Activities Nurture You

The last kind of activities are activities that nurture you: spending time with family and friends; writing that song to surprise your boyfriend, girlfriend, husband, wife, significant other, or polyamorous family unit on their birthday; and making beautiful wooden sculptures to take to Burning Man and, well, burn.

When you’re doing spirit activities, they’re things you enjoy for the sheer love of it! You aren’t being productive; you aren’t being efficient. You’re living! Spirit activities are the whole point of all the rest.

Schedule each day as pure focus, admin, or spirit.

Declare Focus, Admin, and Spirit Days

Start scheduling your month by declaring each day as either a focus, admin, or spirit day. Then schedule each day as pure focus, admin, or spirit activities. Now on focus days, you won’t feel distracted by the nagging admin tasks that need to get done. You’ll know that you have an admin day scheduled, when you can place that all-important order for zombie reanimation powder. On your admin day, you’ll happily do all those little tasks, without feeling like you’re neglecting the “real work.” You know you admin day will free you for tomorrow’s focus day. Then, you can make your world domination plans.

Spirit days are especially important. Just forget work entirely and go enjoy life! Bring a pencil and pad so you can jot down the amazing work insights you have during the day. Once you’ve jotted them down, let them go, and keep enjoying your spirit time. Use a pencil and pad because it’s much faster and less distracting than spending two hours typing a single sentence on your smartphone.

This is one of the most effective, powerful scheduling techniques I know. You need a bit of discipline to keep appointments scheduled only on the right kind of day, but it’s worth it. I find it best to schedule a full day for admin, focus, or spirit, though if I naturally reach an endpoint, I let myself switch modes.

You may feel scattered in a thousand different directions, but you can pull yourself back together as easily as a zombie sprinkled with reanimation powder. Just declare admin, focus, and spirit days, and make sure you keep them separate. Pretty soon, you’ll find you’re getting everything done with ease, and fun. It will be even better than having minions.

This is Stever Robbins. Follow GetItDoneGuy on Twitter and Facebook.

I work with highly successful people on the thinking and mental capabilities that will let them change the world. If you want to know more, visit SteverRobbins.com.

Work Less, Do More, and have a Great Life!.

Schedule image from Shutterstock

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About the Author

Stever Robbins

Stever Robbins was the host of the podcast Get-it-Done Guy from 2007 to 2019. He is a graduate of W. Edward Deming’s Total Quality Management training program and a Certified Master Trainer Elite of NLP. He holds an MBA from the Harvard Business School and a BS in Computer Sciences from MIT.