If you use Gmail or other web-based email, consider setting up your machine to use a non-web-based client like Thunderbird, Apple Mail, or Outlook to read and reply to email. Even Gmail, as speedy as it is, is slower to display and refresh messages, reload conversations, and respond quickly to commands than a local email client.
For many months, I almost always used the web interface to read my email. Then I started paying attention to how much time it took. In some cases, navigating around the clunky interface and reloading conversations could take as much as ten seconds per message.
Using Thunderbird to read my email (which still resides on Gmail), I can sort my messages by sender to quickly see everything that's happening with a given person. I can compose many messages at once without having to go back and forth to my drafts folder and open them one at a time. It's far faster, quicker, and more efficient.
Ten seconds doesn't sound like much, but when you consider how much time I spend in email (a 200-message day is not uncommon), those seconds can add up to half an hour a day, or three weeks a year! So grab yourself an email client and start using it today!
Other Get-It-Done Guy articles on email:
- Email Backlogs
- Email Templates
- Eliminate Spam
- Manage Your Task List in Email
- How to Write Better Emails
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