How to Name Email Distribution Lists

 Get-It-Done Guy explains how to name e-mail distribution lists. 

Stever Robbins
1-minute read

When creating email distribution lists, don't just use the first name that comes to mind. Start each distribution list with a word that describes the kind of list it is. For example, use PROJECT to start all distribution lists that correspond to a project: PROJECT Rebrand Product or PROJECT Expand Capacity. You could use MEETING for lists of regular meeting attendees.

If you have no other category for a given list, start it with LIST. That way, all your distribution lists will be alphabetized together in your directory and you'll be able to scan them quickly and find the one you need. Otherwise, you'll have to waste time going through your entire directory, file by file. 

For more information on using smart naming in email, check out the Get-it-Done Guy article Mastering Email Autocomplete

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About the Author

Stever Robbins

Stever Robbins was the host of the podcast Get-it-Done Guy from 2007 to 2019. He is a graduate of W. Edward Deming’s Total Quality Management training program and a Certified Master Trainer Elite of NLP. He holds an MBA from the Harvard Business School and a BS in Computer Sciences from MIT.