How to Use Bookmarks to Streamline Your Workflow

Use bookmarks to have instant access to all the sites you need, in the combinations you need them.

Stever Robbins
5-minute read
Episode #504

image of bookmark

The wonderful thing about the World Wide Web is that all human knowledge is out there somewhere, just ripe for the picking. The less-than-wonderful thing about the World Wide Web is that all the human propaganda, deception, crackpots, and conspiracy theories are also out there, just ripe for the picking. And since it’s much easier to make up nonsense than it is to create genuine content, when we find the genuine, good stuff, we need to keep track of it.

That is why God invented browser bookmarks. Or maybe Netscape invented them. I’m really not sure which.

Websites Are Complicated

If there’s a website you use a lot—for example, one that lets you communicate privately with the accountant who handles your secret corporation in the Cayman islands (c’mon, you know you have one), you just bookmark that site. Next time you need to inject some working capital, you just choose that bookmark, log in, choose the Manage your money tab, click the Make a deposit button, select the Deposit from domestic entity drop-down choice, highlight your current checking account number, and then click Proceed to go to the screen where you can actually enter the amount to transfer.

Every single time you want to deposit money, you go through this glorious routine.

Bookmark Interior Pages

Depending on how the website was created, however, it’s possible you can navigate all the way to the “Enter amount” page and then bookmark that page, before you enter the amount. Then when you want to make a deposit, you simply fire off that bookmark and end up at the page where you can enter the amount.

You need to be logged in to access an interior page like that. Sometimes the attempt to access it will take you through a login screen, and once you’ve authenticated yourself, it will take you back to the “Enter amount” page. 

Other times, you have to re-navigate there after logging in, which makes bookmarking the interior page pretty useless.

You can use bookmark folders to streamline many different tasks.


Bookmark both the login page and the interior page. When you want to get to the “Enter amount” page, first go to the login page and log in. Then just click the “Enter amount” bookmark. Now that you’re logged in, it should go straight there.

This doesn’t work on all websites. Some website developers don’t know anything about usability, and they love the idea of forcing users to go through a dozen of their screens in order to accomplish simple tasks. But for many websites, this technique works.

I use it to bookmark all kinds of things:

  • Online catalog product pages for products I love and will want to order in the future.
  • The specific account screens in my online banking.
  • The customized report screen for generating attendee lists for my Do-it Days (if you don’t know about my free Do-it Days, check it http://www.DoItDays.com).
  • The latest article I’ve read in an archive screen of a 10-year blog I’m trying to read, a little at a time.

Bookmark Collections of Pages

Bookmarking interior pages is only the first step to establishing Total. World. Domination.

The more things migrate to the web, the more we open lots of tabs at once. If you’re working on your monthly accounts, you might have a credit card website open, your bank website, your online invoicing service, your cryptocurrency wallet, the instant message to the Cayman Islands dude, and the re-order page for the international banana-growing conglomerate that supplies your banana stand (again, c’mon, you know you have one).

Every time you need to start shuffling money around, you have to open up the whole kit and kaboodle again! 


About the Author

Stever Robbins

Stever Robbins was the host of the podcast Get-it-Done Guy from 2007 to 2019. He is a graduate of W. Edward Deming’s Total Quality Management training program and a Certified Master Trainer Elite of NLP. He holds an MBA from the Harvard Business School and a BS in Computer Sciences from MIT.